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Navigate your PowerPoint presentation like a website. The Concept. (Part 1 of 2)

In PowerPoint example, Tutorial on September 2, 2014 at 12:30 pm

A well-designed web site allows users to easily navigate the site to find the most relevant information when—and only when—needed, creating a customized experience for each visitor. The same goes for a PowerPoint presentation that leverages Custom Shows and Action Settings, allowing the presenter to deliver content on demand, depending their varying audiences’ needs.

Take Action Impact (AI), a leading brand experience and event management agency based out of the UAE, with offices in Abu Dhabi and Dubai. When developing a PowerPoint presentation to deliver their credentials, they wanted to make sure that they delivered the right information, at the right time to the right audience. So, when telling their story about their core disciplines, they wanted a presentation solution that allowed presenter to navigate through the slides, much like one might when visiting their website.

This is a launch slide.

Image 1.

 

Image 1. This is the launching slide for the AI core disciplines. Each discipline uses an Action Setting (Image 2) that links to more slides/ detail about a particular discipline (a Custom Show named Events – Image 3). When the presenter passes a cursor over a discipline, the cursor changes to a finger pointer – in this case, Events. When the presenter clicks on Events, he/she jumps to the Events section of the presentation. So, from this slide, the presenter can choose to give a summary of all four disciplines and move on to the next section of the presentation or, click on one of the 4 discipline areas for more detail.

 

Image 2

Image 2

 

 

Image 3

Image 3

The Events Custom Show is composed of 22 hidden slides (Image 4) (the crossed out numbers mean that slide is hidden) that will only show when the Action Setting is activated in the Core Disciplines launching slide. We’ve even programmed this section to only show slides 17, 18 and 19 if the audience only needs a quick over view of the Events Core. Slide 19 actually links to slides 20 – 38 – allowing for more in depth coverage of the discipline.

Image 4

Image 4

When the presenter has completed the delivery of the Events section, he/she will automatically be returned to the Core Disciplines launching slide (Image 1). To create this behavior, we have checked the Show and Return box (Image 5).

Image 5

Image 5

 

For step by step instructions on how you can design your presentation to navigate like a website, see Part 2 of this series, “Navigate your PowerPoint presentation like a website. Step by Step Instructions.”

 

 

Navigate your PowerPoint presentation like a website. Step by Step Instructions. (Part 2 of 2)

In PowerPoint example, Tutorial on September 2, 2014 at 12:29 pm

In Part of 1, “Navigate your PowerPoint presentation like a website.” we explained how a PowerPoint presentation can be built like a website, allowing a presenter to customize a presentation in real time, depending on the needs of his/her audience. In Part 2, we will show you how, step by step, you can build this functionality into your presentations.

 

Step 1: Complete the design and placement of all the slides in your presentation

Step 2: Build a launch slide

In Image 1, each of these four shapes represents a section of content found within the same presentation. We will return to this slide in Step 5.

Image 1

Image 1

Step 3: Choose slides for each section

Make a note of the slides that you want to be associated with the launch slide and their respective shape. In this example, we’ve noted that slides 17 – 38 will be in the “Events” section.

Make a note of the slides that you want to be associated with the launch slide

Make a note of the slides that you want to be associated with the launch slide

 

Step 4: Create a Custom Show

In this example, we will create a Custom Show for the Events Section.

  1. In the Ribbon, click on Slide Show > Custom Slide Show > Custom Shows

    Click on Slide Show > Custom Slide Show > Custom Shows

    Click on Slide Show > Custom Slide Show > Custom Shows

  2. In the Custom Shows dialog, click on the New button, this opens the Define Custom Show dialog

    click on the New button to open the Define Custom Show dialog

    click on the New button to open the Define Custom Show dialog

  3. In the Define Custom Show dialog, type the name of the Custom Show you are creating in the Slide show name box. Scroll down in the left well (named: Slides in presentation) to find the slides that you wish to include in this Custom Show and select each of those slides. For each slide you select, click on the Add button to move them to the right well (named: Slides in custom show). Click OK. Click Close.

    Use the Add >> button to add slides to a Custom Show

    Use the Add >> button to add slides to a Custom Show

Step 5: Create an Action Button

Now return to the launch slide you built in Step 2.

  1. Draw a Shape over the area that will be the hyperlink (Action Button) to the Events section. In this case, we will draw a Freeform shape over the Events oval
    Create an Action Button by drawing a Shape

    Create an Action Button by drawing a Shape

    Create a Shape (option: Freeform line tool)

    Create a Shape (option: Freeform line tool)

  2. Set Fill Color transparency to 99% (99% is a carrier-over number from old versions of PowerPoint. We’ve been told that 100% transparency should work — I have not had complete success with this). This makes the shape we just drew visually transparent, while giving PowerPoint something to “connect” to

    Set Fill Transparency to 99%

    Set Fill Transparency to 99%

 

Step 6: Apply an Action Setting (a hyperlink)

 

  1. Select the Shape you created in Step 5. In the Ribbon, click on Insert > Action. This will open the Action Setting dialog.

    Insert Action Settings

    Insert Action Settings

  2. In the Action Settings dialog, click on the Hyperlink to: button > click on the More Arrow under Hyperlink to: > scroll down to find Custom Show > Click on OK. This will open the Link To Custom Show dialog.

    Action Settings dialog

    Action Settings dialog

  3. In the Link To Custom Show dialog, find the show you want to hyperlink to > check off the Show and return option > click OK > click OK.

    Link to Custom Show

    Link to Custom Show

Now, once you place the presentation in Slide Show view and navigate to the launch slide, you can click on (in our example) the Events “hyperlink button” to advance to select content. Once the presenter has completed advancing all of the slides in that section, the presentation will automatically return to the launch slide.

Note: you will not automatically return to the launch slide if you start your Slide Show from, say, a slide in the middle of your section. You must always start from the launch slide to get Show and return.

Thank you, Action Impact, for allowing me to use your presentation images and Custom Show example in this blog series.

Microsoft Offers Webinar on Inserting Videos into PowerPoint

In Uncategorized on August 29, 2014 at 11:14 pm

Learn how to capture your audience’s attention by inserting videos into your PowerPoint!

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