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Posts Tagged ‘how-to create powerpoint’

Microsoft Offers Webinar on Ways to Avoid Rebuilding PowerPoints

In Tutorial on March 7, 2016 at 10:42 pm

Ways to make a new presentation out of old slides

Part 3: Create and animate objects on a slide — Patriotic Theme — Text

In Uncategorized on May 21, 2013 at 7:56 pm

This step-by-step series of tutorials will show you how to animate shapes and text to create a customizable patriotic slide with background music. This third tutorial focuses on drawing and animating the Text shown below.

Patriotic Theme Slide - Complete

Patriotic Theme Slide – Complete

Create text
Learn how to animate the Text in the above slide — but with a twist. This tutorial will show you how to create Text using the PowerPoint Fragment Shapes feature and how to animate each letter with the Expand Entrance Effect

  1. On the Insert tab, click Text Box, and then place your cursor on the slide and click to draw the text box on the slide.

    Create text

    Create text

  2. Type the desired text (we’ve used Arial Black)

    Type the Words - Veterans Day

    Type the Words – Veterans Day

  3. On the Insert tab, insert a Rectangle Shape to cover the length and height of the text (shown in red – note that the color doesn’t matter at this point) > Send Rectangle Shape to Back (Right click on rectangle > Send to Back > Send to Back

    Send to Back

    Send to Back

  4. Select the Rectangle Shape then with Shift Key held down, select the Text Box

    Select Text Box

    Select Text Box

  5. Go to Drawing Tools > Format > Insert Shapes  Group > Merge Shapes ? > Fragment

    Use Fragment Tool

    Use Fragment Tool

  6. Delete the areas of the letters that need to be removed  (for example, the middles of the D, A, and R and the area of the shape surrounding the text. Leave the the remaining text.

    Delete Artifacts

    Delete Artifacts

  7. Change the Shape Fill and Shape Outline colors as Desired

    Change Fill and Outline

    Change Fill and Outline

  8. Adjust letter spacing as desired (we’ve tightened it up so each letter touches the next)

    Tighten Text

    Tighten Text

  9. Group all of the letters in “VETERANS DAY.” Select each letter while holding down the Shift Key. Then go to the Drawing Tools Tab > Format > Group ? > Group.
    Select Text

    Select Text

    Group Text

    Group Text

  10. Resize Grouped Shapes as needed
  11. Ungroup

To animate Text, follow these steps:

  1. Holding the shift key, select each text shape (important, select each shape in the order of which you wish to animate – we’re starting with the “V” and ending with the “Y”.

    Hold Shift Key to Select Text

    Hold Shift Key to Select Text

  2. Go to the Animation Tab > Advance Animation Group > Add Animation > More Entrance Animations > Under Subtle, pick Expand

    Apply Expand Entrance Animation

    Apply Expand Entrance Animation

  3. Show the Animation Pane by going to the Animation Tab > Advanced Animation Group > Animation Pane

    Animation Pane

    Animation Pane

  4. In the Animation Pane, with the animations effects still selected, go to Animation Tab > Timing  group> Start (More Arrow) > With Previous
    Text Animation Results

    Text Animation Results

    Start: With Previous
    Set the Delay: Start each letter in 2 second increment (.20, .40, etc.)
    Set the Duration: .50

After creating and animating the Red Bars, White Stars and Text, your Animation Pane should look like the graphic below:

Steps so far

Steps so far

*REMINDER: We have labeled each object on the slide by identifying it in the Selection Pane (Home >  Editing group > Select > Selection Pane)

This tutorial is part of a 5 part series. To learn other drawing and animation techniques to create a slide like this, click any of the following links:

Draw and Animate the red bars

Draw and Animate the red stars

Create and Animate custom text (with Fragment Shapes Tool)

Draw and Animate the shooting stars

Insert Audio (music)

 

Download the PowerPoint file from here

Part One: Create and animate objects on a slide — Patriotic Theme

In Tutorial on May 21, 2013 at 7:06 pm

This step-by-step series of tutorials will show you how to animate shapes and text to create a customizable patriotic slide with background music. This first tutorial focuses on drawing and animating the Red Bars shown below.

Patriotic Theme Slide - Complete

Patriotic Theme Slide – Complete

Create the red bars:
In this slide we’ve created two bars using rectangles and a gradient fill.

  1. To create the first rectangular bar, go to the Insert tab on the Ribbon> Shapes ▼  > Rectangle.Image 1 - Create Red Bars
  2. Draw the rectangle to the desired height and width (we’ve filled the bar with Red, used .4 inches for the 2. height and 11.82 inches for the length, and placethe bar near the bottom of the slide

    Draw the rectangle

    Draw the rectangle

  3.  Select  the bar, under Drawing Tools click the Format tab > > Shape Fill ▼ > Gradient > More Gradients
    Create Rectangles - Color
  4. In the Format Shape task pane, to set the gradient stops do the following:Create Rectangles - Image 4Type: Linear Angle:  180  Gradient stop 1:
    Create Rectangles - Stop 1
    Gradient stop 2 (click on Gradient bar to add stop if needed):
    Create Rectangles - Image 6
    Gradient stop 3 (click on Gradient bar to add stop if needed):
    Create Rectangles - Image 7
  5. To close the Format Shape task pane, click the x in the upper right corner of the Pane. The rectangle will look like this:
    Create Rectangles - Image 8
  6. Select the rectangle, press Ctrl + C and then Ctrl +V. Now you have two rectangular bars.

Animate the red  bars:
*NOTE: We have labeled each object on the slide by identifying it in the Selection Pane (Home > Editing > Select > Selection Pane)

  1. Press and hold the Shift key, and then select each Rectangle
  2. To show the Animation Pane, click the Animations Tab > Advanced Animation Group > Animation Pane.Animate Rectangle - Image 1
  3. To apply an animation On the Animations Tab > Advanced Animation Group > Add Animation > More Entrance Effects> Expand

    Expand Animation

    Expand Animation

  4. To set the timing to animate both bars, click the down arrow ?next to ‘Rectangle’ (or Red Bar Top), click Timing, and then do the following: **Tip: Be sure that you press and hold the Shift key and select both bars so the timing applies to both.*** Set the Delay: 1.50 * Set the Duration: 03.00

    Results

    Results

 

This tutorial is part of a 5 part series. To learn other drawing and animation techniques to create a slide like this, click any of the following links:

Draw and Animate the red bars

Draw and Animate the red stars

Create and Animate custom text (with Fragment Shapes Tool)

Draw and Animate the shooting stars

Insert Audio (music)

 

Download the PowerPoint file from here

PowerPoint Audiences are People, Too

In Design Opinion on January 12, 2012 at 11:08 pm

I “grew up” in the marketing and advertising world. For each project we carefully analyzed the target audience in an effort to create relevant and effective materials that connect with them emotionally and compel them to act. We leveraged information using market research, demographics and psychographies. That strategic approach to communications has served me well in my PowerPoint presentation design business.

And that’s why I always ask my clients to help me understand the audience(s) who will be receiving their presentation. Not surprisingly the audiences vary. They vary by age. They vary by profession. They vary by primary language. The differences are endless.

‘Good stuff to know — the differences.

But understanding what each member of your target audience(s) has in common with another, is what I believe makes for a better presentation. It’s understanding that each and every member of an audience is a human being (well, for the presentations I create, anyway). It’s understanding that human beings learn in very specific ways and that a 50-slide PowerPoint presentation stuffed full of paragraph-length bullet points and chart junk (God love ya, Mr.Tufte) does not facilitate learning.

Creating a memorable presentation facilitates learning. Now, I’m not talking about the goose-bumpy, aw-inspiring, keynote type of memorable (which is always a nice touch; right? but not everyone is capable of  delivering that sort of presentation). I mean, a presentation from which people, mere humans, can remember what was said.

So how does one make a presentation “memorable?” How does one help people remember what he or she said? I use science. Yep. It’s called the Redundancy Principal. It’s one of 12 principles developed by Richard Mayer and originally published in his book, Multimedia Learning. The Redundancy Principal states that:

”People learn better from graphics and narration thanfrom graphics, narration, and on-screen text.”

What does that mean for those of us who create PowerPoint presentations (or any presentation using any software program)? Each slide should be designed using  a relevant graphic that relies on the presenter to provide the narrative (vs. the narrative being on the slide. This positions the presenter as the expert — and who wants to listen to a presenter who is not the expert?). Headlines are also important. I’ll discuss that later.

Remember, PowerPoint Audiences are People, Too. Or, perhaps better said, ” … People, First.” By remembering this human element when creating your PowerPoint presentations, you’ll design slides that connect with your audiences in a very intellectual and emotional way.

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